ME must be conducted before the candidate has reached 2/3 of the planned duration of the doctoral work.
The aims of the ME are:
- To offer candidates an evaluation of the status, progress and preliminary results of their PhD project.
- To identify issues that might impede or delay the PhD project, and to propose ways of overcoming these issues.
Before the PhD candidate is halfway through the planned duration of the doctoral work, the PhD committee will notify the candidate and the main supervisor that the time for an ME is coming up, and indicate an approximate time for this. The main supervisor will then be asked to propose two opponents for the ME, one of which should not be an employee of MUC or the professional environment of the candidate. The opponents must be approved by the head of the PhD LOG committee. The opponents could not be appointed as members of the candidates' evaluation committee.
The PhD candidate will submit a progress report of maximum 3 pages to the opponents, no later than two weeks prior to the ME. The report should cover the following items
- Scientific activity and results
- Status vs the approved course plan
- An up-to-date plan of progress towards submission
- Identification of any problems or potential impediments
Recommended format of the ME:
- The ME is integrated in the PhD seminar in September or February if possible.
- The ME is a closed seminar where only the candidate and the opponents are present.
- The normal timeframe for the ME is 60 minutes:
- The candidate presents the status of the doctoral work based on the submitted progress report (20 minutes)
- Q&A conducted by opponent #1 (20 minutes)
- Q&A conducted by opponent #2 (20 minutes)
After the ME, the opponents will fill out the designated evaluation form, which is to be handed over to the candidate, the supervisors, the employer (academic department, or other) and the PhD LOG committee. If the opponents find it necessary, they may propose extra follow-up actions like:
- Suggest concrete changes in the planned activities or material presented
- Recommend a more frequent reporting of progress
- Suggest changes to the plan of progress
- Suggest changes in the tutoring of the PhD project